Hector Villicana, AI advisory AI Strategy & Technology Advisor

Focus areas: Agentic AI AI Adoption Technology Strategy Procurement Governance

Helping organizations move from AI curiosity to practical, governed, useful adoption.

I help organizations understand, evaluate and adopt artificial intelligence in ways that are practical, responsible and aligned with how they actually work. I spent more than 25 years leading technology across the University of California, most recently as Associate CIO for Instruction and Executive Director, Letters and Science IT at UC Santa Barbara.

Agentic AI is the leading edge of this work, not the entirety of it.

Why now

AI is changing how organizations work.

Most organizations don’t yet have a coherent strategy for it. I help leadership decide what to do next.

Together we identify where AI can genuinely improve the work, determine what technology is appropriate, establish the necessary governance and safeguards, and build a realistic path from experimentation to adoption.

Questions leaders are asking

  • Where do we begin?
  • What is real, and what is hype?
  • Which products should we buy?
  • What should we build internally?
  • Where do AI agents make sense?
  • What data should AI be allowed to access?
  • How do we establish governance?
  • What do our employees need to learn?
  • How do we handle security and privacy?
  • How do we evaluate vendor claims?
  • How do we move from experiments to production?
  • How will AI change our workflows and roles?

How I work

Technology executive first.
AI advisor second.

I don’t start with an AI product. I start with how your organization works.

  1. Understand the work

    How your people, processes, data and systems actually operate today.

  2. Find genuine value

    Where AI can meaningfully improve the work, and where it can’t.

  3. Choose appropriate technology

    Buy or build, based on the problem rather than the vendor’s pitch.

  4. Govern and adopt

    Safeguards, then a realistic path from experimentation to adoption.

A practical first engagement

AI Readiness & Opportunity Assessment

A clear, prioritized view of where AI can help your organization, grounded in how your organization actually works.

What it includes

  1. Interview leadership
  2. Examine several workflows
  3. Assess current technology, data and governance
  4. Identify 5–10 candidate AI use cases
  5. Rank them by feasibility and organizational value

What you get

  • 5–10candidate AI use cases, ranked by feasibility and organizational value
  • Roadmapa practical plan for what to do next

Where it can lead

Workshops Proofs of concept Procurement support Agentic workflow design Governance Ongoing advisory

Schedule an initial conversation

Ways I can help

Five practices

Each can stand on its own or follow from the assessment. All of them start with how your organization works.

Strategy

AI Strategy & Readiness

AI creates opportunities across nearly every organization, but adopting it successfully requires more than selecting a product. I work with leadership teams to identify useful AI opportunities, evaluate organizational readiness, prioritize investments, establish governance and develop practical adoption roadmaps.

Typical work

  • Executive briefings
  • Readiness assessments
  • Opportunity identification
  • Use-case prioritization
  • Governance recommendations
  • 12–24 month roadmaps

Leading edge

Agentic AI & Workflow Transformation

The next stage of AI will increasingly involve systems that perform multi-step work across information, applications and organizational processes. I help organizations identify where agentic AI makes sense, redesign workflows around human and AI collaboration, evaluate platforms and architectures, and establish controls around data, access, security and accountability.

The objective is not automation for its own sake. It is better work.

Where it applies

  • Research
  • Knowledge retrieval
  • Constituent service
  • Administrative workflows
  • Document processing
  • Internal support
  • Reporting
  • Knowledge management
What we decide together
  • What to automate, and what not to
  • How people stay involved
  • Which systems agents can access
  • How results are evaluated
  • Architecture and governance

Education

AI Education & Executive Advisory

Leaders do not need to become AI engineers, but they increasingly need to understand what AI can do, what it cannot do and what questions they should be asking. I provide executive briefings, workshops and advisory sessions.

Example sessions

  • AI for Executives
  • Understanding Agentic AI
  • AI for Managers
  • Building an AI-Ready Organization
  • Generative AI Without the Hype
  • AI Risk, Governance and Responsible Adoption
  • How AI Will Change Knowledge Work

Formats

  • 90-minute briefings
  • Half-day workshops
  • Ongoing advisory

Procurement

AI & Technology Procurement

Before you buy AI, understand what problem you are buying it to solve.

The AI marketplace is moving extraordinarily quickly. I help organizations define requirements, evaluate vendors, structure proofs of concept, develop RFPs, assess technology and integration approaches, and make informed build-versus-buy decisions.

Technology procurement should begin with the problem an organization needs to solve, not the product a vendor wants to sell.

What I help with

  • Vendor selection
  • RFP development
  • AI requirements
  • Security & privacy questions
  • Data ownership
  • Contract language considerations
  • Integration requirements
  • Proof-of-concept evaluation
  • Licensing models
  • Build vs. buy
  • Demo scoring

From the buyer’s side of the table

  • Led seven-figure RFPs, vendor evaluations, contract negotiations, renewals, and security and accessibility assessments at UC Santa Barbara.
  • Managed UCSB’s Campus Office of Software Licensing, a recharge-supported operation exceeding $1M annually, coordinating with University of California systemwide procurement.

Beyond AI

Technology Strategy & Fractional CIO Advisory

AI does not exist separately from the rest of an organization’s technology environment. I also advise on broader technology strategy, enterprise applications, cloud, cybersecurity, digital transformation, IT governance, service delivery, vendor management and organizational design. For organizations without a full-time senior technology executive, I offer ongoing fractional CIO and strategic advisory.

Who I work with

Built in higher education. Not limited to it.

My experience comes from public higher education, where privacy, accessibility, FERPA, security standards, formal governance, procurement rules and many stakeholders are part of every decision.

  • Higher education & K‑12

    Universities, colleges, school districts, county offices of education and education nonprofits.

  • Local government & public agencies

    Cities, counties, transportation agencies, special districts and public authorities.

  • Nonprofits & foundations

    Foundations and mission-driven nonprofits adopting AI responsibly.

  • Small & midsize businesses

    Especially professional services firms.

Experience that goes beyond AI

Decades of implementing and operating technology at organizational scale.

My perspective on AI comes from that work. I’ve seen technology waves come and go, and I’ve operated systems long after the consultants left.

Technology leadership

  • Led a technology organization of more than 50 professionals through five directors.
  • Managed multimillion-dollar technology budgets.
  • Directed enterprise cloud and infrastructure services.
  • Negotiated major technology procurements.
  • Implemented enterprise platforms.
  • Guided cybersecurity and risk programs.
  • Led large-scale organizational change.

AI, hands-on

  • Participated in institutional AI governance, working on strategy, procurement, privacy and organizational readiness.
  • Supported AI and machine-learning research environments. Confirm
  • Led a pilot large language model service for university researchers, from infrastructure and access models to responsible-use guidance.
  • Hands-on experimentation with retrieval-augmented generation (RAG) Confirm and agentic AI frameworks, including the Model Context Protocol.

Start with the organization. Understand the work. Identify where AI creates genuine value. Then choose the technology.

Next step

Start with a conversation.

Tell me where your organization is with AI and what you’re trying to decide. The form on my main page goes straight to my inbox.